← BLOG
Checklist · 5 min · 5 July 2026
What should a trade quote include? Checklist
A quote with missing information creates doubt - and doubt costs jobs. Here is the complete checklist.
A professional quote does not have to be long, but it does have to be complete. Here is what it should contain - from the formalities to the trade specifics.
01
The formalities
- Your company name, CVR (business registration) number, address and contact details
- The customer's name and address (and the job site address if different)
- Quote number and date
- Validity period (e.g. "valid for 30 days")
02
The job itself
- A short, clear description of what will be done
- Materials with quantities and prices
- Labour (hours × hourly rate, or a fixed price per sub-task)
- Any driving, waste disposal and consumables
03
The financials
- Subtotal excluding VAT
- VAT (25% in Denmark)
- Total price including VAT
- Payment terms (e.g. net 8 days, payments on account for larger jobs)
04
The items that most often get forgotten
Even experienced tradespeople forget items that together move the margin noticeably:
- Material wastage (typically 5-10%)
- Driving both ways
- Scaffolding, lifts or special tools
- Cleanup and waste removal
- Trade requirements: authorisation, documentation, approvals
05
Make acceptance easy
Finish with a clear total price and a simple way to say yes. An accept link the customer can tap on their phone beats "call to confirm" every time - and you get the answer faster.
Frequently asked questions
- Does VAT have to appear on the quote?
- For private customers (consumers), prices must be shown including VAT. For businesses, prices are typically stated excluding VAT. Ideally show both clearly, so no doubt arises.
- How long should a quote be valid?
- 30 days is common. If material prices are volatile, a shorter period (e.g. 14 days) can protect your margin.
Create your next quote in 2 minutes
Calco builds the quote with your products and prices, while the job is still fresh in your mind. Your first 5 quotes are free.